EU Grants Coordinator

Registry · Barcelona (Hybrid)

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Are you looking for a job where you can make a difference and work in a non-profit? Would you like to be a part of an ambitious and international organisation on the cutting edge of science? Then this position might be right up your alley.

 The EBMT is a non-profit medical and scientific organisation which hosts a unique patient registry providing a pool of data to perform studies and assess new trends. 


Our Mission

Save and improve the lives of patients with blood-related disorders.


New position. Post-holder will lead and launch project execution with other beneficiaries and coordinate overall administration of EU funded projects.



  • Act as the intermediary for all communications between the consortium and the granting authority inlcuding submitting: pre-financing guarantees to the granting authority, request and review documents, verify their quality and completeness, submit deliverables and reports, inform about payments made)
  • Distribute payments received from the granting authority to the other beneficiaries
  • Implement quality procedures for the project
  • Gather, monitor and consolidate content for periodical reports
  • Prepare, manage and coordinate the project’s financial checks
  • Administer project resources including budget-related issues
  • Handle outstanding administrative issues like contract amendments
  • Consolidate the project’s deliverables and reports, and maintain quality assurance
  • Oversee the provision of a project management electronic platform

Project Management:

  • Lead on the successful implementation of all EU programme deliverables by ensuring high-quality project targets within the contracted timeframe and budget
  • Plan project activities to ensure detailed project implementation plans are in place, understood by team members and effectively implemented as scheduled
  • Track progress against programme objectives, ensuring full completion as per programme work plans
  • Ensure effective systems to monitor and evaluate the quality of project delivery are in place
  • Develop and oversee implementation of comprehensive and cost-effective project visibility and communication strategies, reaching out all project stakeholders
  • Ensure quality reporting of project achievements and documenting of best practices and lessons learnt in the course of implementation
  • Work closely with related departments (Finance and ΙΤ) to ensure adequate support is provided


  • University-level science studies
  • 3-5 years' experience and proving track records in drafting and implementing EU funded projects
  • Experience working with EU project management systems
  • Experience managing designated project budgets, including monitoring expenditure against budget lines and ensuring funds are properly utilised in meeting project objectives
  • Extensive knowledge and understanding of EU policy and decisions with particular regard to health, data and science.
  • Excellent written and oral communication skills in English to at least B2 level
  • Good communication skills. Ability to communicate effectively with people in a multicultural / multilingual environment
  • Problem solver attitude
  • Initiative
  • Thorough, detail oriented


  • MBA or postgraduate in management


  • Be part of a non-profit society where you can make a difference
  • Work alongside a multicultural and diverse international team
  • Based at EBMT offices 2 days per week and working remotely 3 days. We also accept candidates We accept remote candidates in Spain.
  • Full-time position and permanent contract (37,5 hours/week). 2 months probation period.
  • Flexible working hours (starting from 8 to 10 am and finish accordingly)
  • Some foreign travel

ADDITIONAL BENEFITS (once probation period is over)

  • Private health insurance for you and your family.
  • Monthly supplement to support nursery costs.
  • Budget for training and professional development.

Location (Hybrid)